September 14, 2021
How Much Time Are You Wasting Each Day?
A transportation coordinator controls shipments, hires drivers, monitors travel logs, tracks vehicles, manages changes, processes paperwork, prepares reports – and this is only the shortlist. Coordinating work internally and externally across departments and wide geographic areas, transportation coordinators have very busy days. So, with so much to do and only so many hours to do it in, which transportation coordinator gets more out of a given day?
Track & Trace
| The Old-Fashioned Way | The Digital, Blue Yonder Way |
- View shipments in spreadsheet
- Log on once
- Visit carrier websites
- Review shipments and carrier messages
- Contact carriers
- Manage exceptions
- Confirm pick-ups
- Allow automated system to manage and track shipments and communications
- Deliveries
- N/A
- Respond to events and delays
- N/A
- Record milestones
- N/A
- Update proofs of delivery
- N/A
- TOTAL TIME: 1-2 hours a day
- TOTAL TIME: 15-20 minutes a day
Process New Shipments
| The Old-Fashioned Way | The Digital, Blue Yonder Way |
- Receive customer call or email
- Customer’s request hits TMS and appears on dashboard
- Log details
- One click dispatches order to carrier(s) or adds to load board
- Call carriers
- Multiple orders grouped automatically to one load
- Load build multiple orders
- Final tenders automatically sent
- Schedule pickups or manage load board
- System automatically updates
- Manage carrier responses
- N/A
- Review and submit final tenders
- N/A
- Manually update shipment list
- N/A
- TOTAL TIME: 15-30 minutes per
shipment - TOTAL TIME: Less than a minute per shipment
Invoicing
| The Old-Fashioned Way | The Digital, Blue Yonder Way |
- Carrier sends single email or batches invoices
- Carrier invoices hit system and automatically match to shipment for processing by A/P
- Invoices manually matched to shipments
- Discrepancies flagged for manual exception handling
- Discrepancies manually corrected with phone calls and emails
- Supported by TMS communications
- TOTAL TIME: 15-30 minutes per invoice
- TOTAL TIME: 2-3 minutes per invoice
Document Handling
| The Old-Fashioned Way | The Digital, Blue Yonder Way |
- Commercial invoices, packing lists, proofs of delivery, etc. manually created
- Commercial invoices, packing lists, proofs of delivery, etc. automatically received
- Shared and filed
- Information communicated
- Added to spreadsheets
- Processed through the TMS and stored securely on the cloud
- Stored in filing cabinets or, if electronic, on desktop
- N/A
- TOTAL TIME: 1-1.5 hours per day
- TOTAL TIME: 10-15 minutes per day
Quoting
| The Old-Fashioned Way | The Digital, Blue Yonder Way |
- Manually contact carriers
- System automatically receives request
- Compare quotes
- Compares rates and times
- Clarify details
- Presents best options to dashboard for approval with automatic tendering
- Transit times and rates
- N/A
- Select carrier and submit final tender to carrier
- N/A
- TOTAL TIME: 5-10 minutes per
contact call - TOTAL TIME: 1-2 minutes per
request
Get More Out of Your Day with Blue Yonder and Open Sky Group
Open Sky Group specializes in implementing Blue Yonder transportation management (TMS) solutions, designed to optimize every available asset, drive profitability and sharpen your competitive edge in today’s complex global supply chain environment.
